A Microsoft Word Party + July Webinar Winners

Last Friday several of us got together and had the June webinar with the focus on how to use Microsoft Word more efficiently. We always have a great time in these trainings – not just because we get to learn new stuff. It’s awesome to hear the voices of all our Twitter and Facebook pals.

And the chat window…Oh, the chat window…

There were the fun comments:

  • OMG this is so cool!
  • This has been AWESOME – I have to leave now😦 THANK YOU!!!!

The pithy observations:

  • Getting all filled up with smart-icity, way kewl.
  • Great for old eyes that see crappiocca (about Zoom)
  • I just want my computer to READ MY MIND and do what I want, not what I tell it (I get it wrong too often)

The great questions:

  • Is there an indicator that tells you what view you’re in or do you have to check under “view”
  • Oooh, can I see that mouse-click trick again?

We had tons of fun. Here are the Word tricks that got the most Oooohs and Aaaaahs – this will make for a long blog, but I wanted you to have all the information.🙂

  • How to save a template – there’s a blog on this already but it was from the early days.
  • How to use Breaks (see below)

Using Breaks properly

In Microsoft Word, there is a tool that every creator of long documents – particularly long documents with sections (like chapters) should know – and that is the use of Breaks.

Think of a break as an interruption:

I want to interrupt this page and start a new one… one would use a page break.
I want to interrupt this column…a break would help again!

What if I need to go to the next Chapter and have the Header or the Footer change to say Chapter 2 instead of Chapter 1 now…once again, a Break!

There are several different kinds of Breaks and they are all located in the Page Layout tab in the Page Setup grouping under Breaks (in the old Word, they were in the Insert menu under Break).

Page Break
The keyboard shortcut for this is to hit the CRTL and the Enter button at the same time. This will immediately move you to the next page without having to hit the Enter key eighteen times to get there.

Column Break
The keyboard shortcut for this is to hit the CTRL, the SHIFT and the Enter key simultaneously. If you are creating two or more columns of text (think of a newsletter or even your own notes and lists of words), the Column Break can keep you from having one little orphaned line at the bottom of a column. A Column Break says, “Move those lonely little words out of this column and into the next one.”

Text wrapping Break
This is a new feature that was added to the later versions of Word and it is quite useful if you use a lot of tables or graphics in your documents. This ends the current line and forces the text to continue below a picture, table, or other item. Unless you write children’s books with pictures it is doubtful that most writers would use this.

Section Break
There are several different kinds of section breaks, though most writers use only one. I don’t want to short-change anyone who wants to use them all so I’ll define each type in greater detail.

Section break types:

Next page
Inserts a section break and breaks the page so that the next section starts at the top of the next page.

I use section breaks in conjunction with changes to chapter Headers and Footers in my manuscript. (If you don’t know what I mean when I say “Headers and Footers” you need to go to Word and hit the F1 key to get help on this feature.)

Next Page breaks allow you to break this chapter and go to the next. When you are finished with your manuscript, you will then go back through your document and change each section to have the proper heading (i.e. Chapter 1, Chapter 2 and synopsis).

By using Next Page section breaks, you allow your page numbering to stay consistent throughout your manuscript and this is HUGE. I know writers who put their page numbers in by hand and it breaks my heart to see them waste so much time. USE BREAKS!!!

Continuous
I think of this as interrupting formatting for part of a page, rather than an entire page. For example if I want to have a page of text with three columns in the very middle of the page, the only way to do it is to put a Continuous section break before and after the text I want to turn into columns. Otherwise Word will turn the entire document into columns.

Note:
The only individuals I’ve ever seen use the next two types of breaks are people who make courseware books for subjects like math where the text goes on the left page and the diagrams go on the right, or vice-versa.

Even page
Inserts a section break and starts the next section on the next even-numbered page. If the section break falls on an even-numbered page, Word leaves the next odd-numbered page blank.

Odd page
Inserts a section break and starts the next section on the next odd-numbered page. If the section break falls on an odd-numbered page, Word leaves the next even-numbered page blank.

Breaking Down the screen elements

 

We discussed every single item above, paging special attention to:

  • The ability to customize the Status Bar with a right-click
  • Double-clicking on the Vertical Ruler is the fastest way into Page Setup
  • The Quick Access Toolbar (QAT) can be moved above and below the Ribon AND you can add buttons to it and customize.
  • You can zoom in and out and change Views in the lower right-hand corner of the screen.

The Word Status Bar:

The Status Bar gives you information such as what page you are on and the total number of pages in the document. To the right side are the View buttons and the Zoom feature.

In newer versions, you can right-click on the Status Bar and get a TON of information. Below is the Status Bar shortcut menu for Word 2007:

Some useful Left Mouse shortcuts in the document area are:

# of Left Mouse Clicks

Does what?

Single-click Places the cursor in that location of the document.
Double-click Selects the single word that was double-clicked on
Triple-click Selects entire paragraph.
Ctrl +Single-click Selects the sentence that was clicked on.

 Word Options

Microsoft Word Options have moved in the newer versions. In the old versions, Options was always located at the bottom of the Tools menu.

In Word 2007, it is at the bottom of the Circle menu. In Word 2010, Options is located on the very left hand side bottom of the Backstage View (located in the File tab on the far left side of the Ribbon).

Some great jewels here:

  • Display settings – change the way you see the Word screen
  • AutoCorrect  – allows you to change things as you type. Ex: instead of typing Writers In The Storm every time, I can program “WITS1” to change to Writers In The Storm via AutoCorrect, which is located in the Proofing tools in the Word options.
  • Save options – this lets you change your default saving location/folder and, most important to me, program Word to save to a backwards compatible version like Word 2003 if you’re dealing with others who use older versions of the program.
  • Advanced options – allows you to change the AutoFormat As You Type options, which often bother writers.

As always, I encourage you to ask me any questions that are burning a hole in your brain.

Without further ado, here are the winners of the JULY WEBINAR, in alphabetical order with a link to their sites:

  1. Amber West
  2. Amy Kennedy
  3. Amy Shojai
  4. Angela McGill
  5. Bridgette Booth
  6. Eleanor Gwyn-Jones
  7. Gene Lempp
  8. Jamila Jamison
  9. Jen Kirchner
  10. Jessica Aspen
  11. K.B. Owen
  12. Linda Burke
  13. Sonia G. Madeiros
  14. Stacy Green
  15. Terry O’Dell

Congratulations…I can’t wait to find out what topic the July Winners are going to pick!

HOT OFF THE PRESSES
GPS for Authors: Pre-pubbed, Recently pubbed, or Multi-pubbed
Instructor: Vannetta Chapman
August 1 – 30
Fee: $30

Course Description:
IF ONLY every writing contract came with an author GPS. We could hook it up to our computer monitor, and be assured we would safely find our way from Contract A to the Bestseller List of our dreams. Too often it seems we’ve plugged into our navigation system a route for Novice to Insane in 12 short months. It doesn’t have to be that way. There are steps you can take to insure you arrive where you want to be and with at least a portion of your sense of humor intact. Registration: Lawson Writer’s Academy

What are you learning these days? Are there any webinars or teachers the rest of us need to know about? Is anyone in Kristen Lamb’s July blogging class? Enquiring minds always want to know at More Cowbell.🙂

Jenny

About Jenny Hansen

Avid seeker of "more"...More words, more creativity, More Cowbell! An extrovert who's terribly fond of silliness. Founding blogger at Writers In The Storm (http://writersinthestormblog.com). Write on!
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30 Responses to A Microsoft Word Party + July Webinar Winners

  1. The webinar was great. Those fun comments were mine, so you know how much I loved it. And it was really fun to hear the voices of folks I’ve been emailing, tweeting and commenting with for months.

    Jenny you are such a natural as a teacher. Thank you thank you thank you!

    Like

    • Jenny Hansen says:

      Danielle,

      You and Amy definitely won on the comments…you were sooooo cute! I’ve been having lots of fun hearing everybody and getting to chat.

      Thanks for the teaching compliment. I’ve been doing it for a lo-o-ong time. But you guys had fantastic questions.🙂

      Like

  2. Linda Burke says:

    I won???? Thank you, thank you. Now what do I do?

    Like

    • Jenny Hansen says:

      Yes, Miz Linda, I picked your name out of the Webinar Hat of Love myself.

      You don’t do anything but wait for me to get back home and a bit more settled, at which time I will send all the winners an email to pick a date (we’ve been doing them on Fridays) and a topic. I’ll make up a manual of some type for you to have, whether the schedule works for you or not. Then I send out a GoToMeeting invitation, you download the software so you’re ready on the appointed day for our hour together. We all call a phone number and chat while we do the webinar.

      Easy peezy!

      Like

  3. jamilajamison says:

    Jenny, I am currently doing the Squealing Dance of Delight! I never win anything!

    After seeing these notes from the MS Word webinar, I’m even more excited. You’ve thrown in some great tips and tricks here that I’ll be flagging for future use.

    Like

    • Jenny Hansen says:

      Oooo, we’d like to see that Dance on a YouTube video, don’tcha all think? We had lots of fun in the Word seminar and in the LinkedIn seminar before that. I leave the topic to all of you and take the most votes and run with it. So start thinking on it, Jamila…

      Oh, and with you doing that thesis of yours, you NEED to know about breaks.🙂

      Like

  4. Stacy Green says:

    THANK YOU for this! I know there’s all sorts of functions in Word I don’t use and need to, but I’m too lazy to figure them out. These instructions are easy to read and make sense. Thanks!

    Like

    • Jenny Hansen says:

      You are most welcome, Stacy. Remember, you guys and your comments is how we do this. I should be thanking you for always popping by More Cowbell with great comments.🙂

      Like

  5. I hate that I missed our call, but I want to give a HUGE shout out to the July winners! You will love every second of Jenny’s lessons!

    Like

    • Jenny Hansen says:

      Thanks, Tiff! I can only imagine what the chat session would have been like with your sunshiny self on the call.🙂

      FYI…I picked three back-up names in case people can’t make it and you were one of them!

      Like

  6. kristal lee says:

    Hi Jenny.
    I’m in Kristen’s blogging class. Are the webinars a monthly event? How can I learn more about them? And where do u find the time to do all that you do? I need some of your time management tips.🙂

    Like

    • Jenny Hansen says:

      Kristal,

      You must be loving Kristen’s class – she is AMAZING. The Let’s Meet Up Contest is a montly event. Originally, I just did it for May-June-July but they have been so much fun I’ve extended for three more months. You learn more about them by hanging out here with us at More Cowbell.

      Every time people comment, I put their name in my trusty Webinar Hat of Love and at the end of the month, I pick out 15 names and 3 alternates. We pick a topic and have a one hour webinar.

      As far as time management goes, I like to keep busy. And I have a GREAT husband.🙂

      Like

  7. Omigosh! I’m so excited. Thank you!!! I have OpenOffice. Do most of these things work the same way as Word?

    Like

  8. amyshojai says:

    SNOOPY-DANCE-‘O-JOY! Great Webinar and can’t wait for the next. Already using the twicks of the twade (sorry, my wasscully wabbit came out).

    Like

  9. Does this comment register my name for the next webinair drawing? Say yes, say yes, say yes.

    CURSES, btw, on comment font limitations. I would normally deliver the above “say yes” sequence without spaces and in light grey text. Subliminal messaging.

    EEE! Finally something on topic. I have learned a great deal this week — most of it “what I lack in on-line author branding.” I graduated from twit to twitter this week. I started an author facebook at :

    http://www.facebook.com/pages/Gloria-RichardAuthor/152686708140885

    WHEN you go over and LIKE me, Jenny (I have no shame), don’t have an ACK ATTACK. Tons of updates and additions are planned for today. Bring your friends.

    Like

    • Jenny Hansen says:

      LOL, Gloria. Congrats on Twitter and the Facebook page. I’ll have to go visit. I did have to shorten your comment a tad so everyone go to Gloria’s FB page for the rest of her news.

      And of course this comment puts your name in the hat (which has become large enough to move to a box). I pick out 15 names and 3 alternates. Our pal Sherry is one of my alternates this month! It’s the luck of the draw but the more comments, the more times your name goes into the hat. Voila!

      Like

  10. I’ve been using Word since it was a typewriter, but I learned a lot of new stuff!
    And I thought I already knew everything…
    Thanks!

    Like

  11. I can’t wait! Thanks, Jenny.

    Like

  12. K.B. Owen says:

    Here I am, just back tonight from the wilds of West Virginia, having survived rapids, copperheads, lakeweed, ziplines over oblivion, horseback riding, and three boys, to find I’m a webinar WINNER!! Way cool. Thanks, Jenny!

    Like

  13. pamelavmason says:

    I was so sad to have missed this, but just to be a winner & to get your manual was a big prize. Thank you! And thanks for understanding — Don’t Blink!

    Like

    • Jenny Hansen says:

      Hi Pamela!

      You’re awfully sweet. The manual is going to be update one more time and re-sent. That means you’ll get a few MORE tricks.🙂 I’m soooo glad you guys had a great meet last friday.

      Like

  14. Where were you when they were giving us computer lessons?

    Like

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